Load In & Load Out

Load in sign up instructions
All vendors will load in based on their selected load in time. A load in time may be selected from a list of time slots available on a first-come, first-serve basis starting when load in sign up begins on Friday, May 10 at 7am.

Access the sign up HERE. This link will also be emailed out the morning the sign up opens.

Available load in times will be between 2pm and 7pm on Friday, June 7, 2019. All booth vendors who have not signed up for a load in time by 5pm on Thursday, May 16, 2019, will be assigned one. All booth vendors will get an email confirming their load in time by 5:00PM on May 17, 2019.

Friday, June 7th
Load in Instructions
Please note: children under 16 are not allowed in the Festival Pavilion during set up on Friday, June 7th.

  • Enter Fort Mason Center via Buchanan St & Marina Blvd and follow the map through the grounds to the Festival Pavilion:

  • West Coast Craft staff will be at the Festival Pavilion entrance to direct you to park in the apron (the loading area immediately outside the venue entrance).
  • Once parked, you may load your product and displays into the Pavilion
    • West Coast Craft will have a limited quantity of first-come, first-served carts/dollies to assist you with your items, though we recommend you bring your own.
    • Please bring all your items to your assigned booth and re-park your car in the parking lot
      • Once your vehicle has been moved, you may return to the Pavilion to set up your booth until as late as 11pm.

West Coast Craft expects:
  • Vendors will not arrive before 2pm
    • We are hard at work up until this time to ensure everything is ready for your arrival!
  • You will arrive at your assigned load in time
  • You will be prepared to quickly move your displays and product into the Pavilion
  • You will alert West Coast Craft if you are running late and will not arrive before 9:00pm
    • If you are not in your booth by 9:00pm and we haven’t heard from you or arranged a later arrival previously with you, we may decide to pull you from the show without a refund
    • Should you need to contact us, text Becca Weiss at (206) 383 4415

What you can expect after you’ve loaded in:
  • West Coast Craft will have all your requested rentals in your assigned booth
    • If you requested electricity access, you will have an electrical outlet available on the back wall of your booth. You should plan on bringing an extension cord and/or a power strip
  • Your booth will have signage stating your booth number and company name

Sunday, June 9th
Load out instructions
Please note: children under 16 are not allowed in the Festival Pavilion during break down starting at 6pm on Sunday, June 9th.

No early departures prior to the show closing at 6pm are permitted.

When the event ends:
  • Food Vendors in front of the venue will pack up and leave as guests are flushed from the interior of the Pavilion
  • Load out will begin at 6:15pm to allow outdoor vendors time to vacate the area
    • You may load out of the Pavilion at any time after 6:15pm
    • If you need to park your vehicle in the apron and/or use ANY of the WCC carts/dollies you must have a load out slip
      • Load out slips will be handed out by West Coast Craft staff to booths that are ready to load out, and may be obtained from the cart attendant near the information booth or by roaming staff
      • Load out slips are not the same as the load in slip you received on Friday
  • On your way out of the venue, please bring your tables, chairs, linens, and sign hooks. There will be a stack for each in the entryway. It is a huge help for us, keeps our costs low, and we really appreciate the extra effort!

These details will be reiterated at the show in the morning on Sunday, June 9.